Poor task tracking
Every progress meeting opens with “who is doing what?”
Project costing and timesheets
ERPNext project management
Use the ERPNext Projects module to plan tasks and phases, log time, and see what each project really costs.
From plan to invoice, on the project record
Phases, tasks, hours and costs are all recorded against the project.
Task tracking Time and cost per task Linked to invoices Profit per project
From signed contract to first task
Project setup in ERPNext
The contract is signed. Client details are in an email, the plan in a spreadsheet, site updates on WhatsApp. Three phases in, what has the project cost so far? In ERPNext it all lives on the Project: client, phases, owners, timesheets, expenses and invoices.
- Record the client, dates and tasks on the Project
- Group tasks into phases and give each an owner
- Track time and cost for every task or phase
- Connect projects to expenses, sales, billing and accounting
- Reports and Gantt charts to follow performance and progress
ERPNext: project dashboard
In progress
PROJ-2026-0087 Project, client: Sample Client Co.
Site survey and design Completed
Materials and equipment supply In progress
Execution and installation In progress
Handover and billing Not started
Project completion 51% Actual cost: 184,300 SAR
Tasks grouped into phases
Timesheets feed project cost
Linked to sales and billing
Gantt view of every task
ERP project management system
The ERPNext Projects module keeps tasks, phases, teams and costs together, linked to sales, purchasing and accounting.
Tasks and team
Tasks and teams per project
In ERPNext each task has an owner, dates and a status. Everyone knows what is expected of them, and managers see progress without asking.
Unclear costs
Hours were never logged, so when the project closes, its real cost is a guess.
Delayed phases
One phase runs late, and the next team hears about it too late to replan.
Weak coordination between teams
Site notes stay on the site team’s phones and never reach the office, so decisions wait.
Core feature
Timesheets, reports and Gantt charts
ERPNext reports and Gantt charts show project status, tasks, deadlines and costs. Catch delays early and review how each project performed.
- Project status at a glance
Open, completed and overdue tasks per project, so you know where delivery stands.
- Gantt chart for the schedule
Tasks on a timeline, with deadlines and overlaps in view.
- Task progress tracking
Each task’s percent complete, owner and due date.
- Timesheet and workload reports
Hours per task show who is overloaded and who has room.
- Cost and expense reports
Hours, expense claims and purchases add up to actual cost and margin.
- Overdue task tracking
Tasks past their end date show as Overdue, so a slipping phase is visible before it holds up delivery.
- Team and responsibility reports
Each person’s tasks, and who owns every phase.
- Reports linked to billing
Progress shown next to the amount billed so far.
ERPNext
Operations dashboard Live view
Project status at a glance 92% ▲ +18%
Gantt chart for the schedule 48 ▲ +12%
Task progress tracking 3.5x ▲ +9%
Timesheet and workload reports 24/7 ▲ +7%
Performance indicator
JanFebMarAprMayJun
Key items
1 Project status at a glance 92%
2 Gantt chart for the schedule 48
3 Task progress tracking 3.5x
4 Timesheet and workload reports 24/7
Status breakdown
- Project status at a glance
- Gantt chart for the schedule
- Task progress tracking
- Timesheet and workload reports
Project operations benefits
Project costing in ERPNext
Project cost is built from timesheet hours at each activity’s costing rate, plus expense claims and purchases booked to the project. Set against what you bill, it gives you the margin.
Tighter tracking of project progress
See what is late in every phase and act before the deadline.
Phases with named owners
Every task has an owner and a due date, even when several teams share a project.
Actual cost, not estimates
Timesheets and expenses post to the project, showing what it cost and earned.
Linked directly to billing and accounting
Expense claims, invoices and costs stay tied to the project in your accounts.
A complete project cycle for Saudi companies
1
Project Set up the client, dates and phases.
2
Task Assign tasks and follow delivery.
3
Time Log hours on timesheets.
4
Bill Invoice progress and see it in your financial reports.
Live status for projects, tasks and deadlines
Margin per project billed amount against actual cost
Shared record for the project, the team and billing
Connected records across tasks, expense claims and accounting
Implementation partner
Why IBAN for project management?
We tie each project to sales, purchasing, accounting and billing in ERPNext, so tasks, costs and invoices stop running on separate tracks.
Talk to an ERPNext expertBuilt around how you deliver
We set up projects around your phases, tasks, team and the reports you check daily.
Costing and billing rates
Activity costs, billing rates and expense claim types, so cost and margin come out right.
Support after launch
Project managers can come back to us with questions long after launch.
Linked to purchasing and accounts
Purchases, expense claims and invoices carry the project, so each phase shows its own costs.
Your implementation plan with IBAN
How we get started
Current projects keep running while we set up the next ones in ERPNext.
How you deliver today
We learn how you run projects today and where delivery and tracking break down.
Project templates
Phases, standard tasks, permissions and costing rates, set up once and reused on each new project.
Implementation and integration
We switch on the Projects module and link it to sales, purchasing and accounting.
Training and go-live
We train your team to manage tasks, time, costs and reports on their own.
FAQ
ERPNext project management FAQs
Is ERPNext project management a good fit for companies in Saudi Arabia?
Yes. It handles tasks, timesheets and project cost, and we set it up for the way you deliver work.
Can I track tasks and phases inside each project?
Split a project into phases and tasks, then track progress, owners and deadlines.
Does it support timesheets and project costing?
Yes. Timesheets record hours against the project and its tasks, keeping actual cost current.
Can projects be linked to invoices and accounting?
Yes. Sales invoices and costs link to the project, so progress, cost and billing show on the same project.
Does it suit small and medium-sized companies?
Yes, if you want project work out of scattered files and chat threads.
Contact us
Tell us about your project.
Pick the service you need, leave your details, and we will get back to you shortly.
Know what each project costs
Send us the phase list from a recent project, and we’ll show you how its hours, costs and invoices would be tracked in ERPNext.
The complete ERPNext platform
Explore other ERPNext modules
Project cost draws on timesheets, purchases and expense claims, and billing runs through Accounting, so those modules are worth planning together.