Quality problems found too late
Skip the check at receiving and a bad batch shows up on the production line or at the customer, where it costs more to fix.
Quality inspection and control
Quality management in ERPNext
Run inspections, set acceptance criteria and document quality procedures in ERPNext, linked to manufacturing and inventory.
Quality issues, traced to a fix
Inspections, non-conformances and corrective actions, each saved against the goods or process it concerns.
Issues logged at the source Faster corrective action Linked to inspections Repeat problems in reports
When a check fails
Quality actions in ERPNext
A delivery fails its moisture check at receiving. One person posts a photo in a group chat, another adds a line to a spreadsheet, and a week later nobody knows who was fixing it. With ERPNext, the failed Quality Inspection is saved against the item and batch, the fix becomes a Quality Action with a responsible person, and your team and management follow the same record to closure.
- Log every quality issue where it happens
- Link each issue to its inspection or process
- Assign an owner and a status to every issue
- Turn an issue into a corrective action when needed
- See recurring problems in your reports
ERPNext: Quality Inspection
Under review
QI-2026-0088 Inspection report: goods receipt batch
Appearance and packaging Pass
Dimensions and sizes Pass
Moisture content Fail
Inspection conformance rate 98.5% One open corrective action
Inspection templates per item
Issues logged at the source
Faster corrective actions
Pass and fail history
An ERP quality system for Saudi companies
Whether you inspect incoming goods, finished products or both, we can scope the quality setup with your team.
Common challenges
Where does quality control break down?
Quality problems are rarely hidden. They are found late, recorded loosely, and patched without finding the cause.
Issues buried in chat
Messages record that something went wrong. They rarely record the cause, or who agreed to fix it.
Weak follow-up on actions
An issue that never becomes an action with an owner comes back later in the same process.
No view of repeat problems
Without reports, management can’t see which defects recur or where inspection has to change.
Core feature
Quality inspection and non-conformance
Receiving, production, the warehouse and management read the same inspections and actions, each tied to the document it came from.
- Quality Inspection records
Record readings against an inspection template for each item or batch, and mark the result accepted or rejected.
- Notes tied to their source
Remarks stay on the inspection for that item, and process problems on a Non Conformance.
- Non-conformance tracking
Record each Non Conformance with the procedure it affects, the process owner, and the corrective and preventive action.
- Faster corrective actions
Each Quality Action has a responsible person and a status, so the fix is tracked until it closes.
- Quality linked to inventory
Make inspection mandatory on purchase receipts and deliveries for the items that need it.
- Quality meetings on record
Keep the agenda, minutes and decisions in a Quality Meeting.
- Quality reports
Filter inspections by item and date, and non-conformances and actions by status.
- Templates for your products
Inspection templates and acceptance criteria for each item you buy, make or ship.
ERPNext
Operations dashboard Live view
Quality Inspection records 92% ▲ +18%
Notes tied to their source 48 ▲ +12%
Non-conformance tracking 3.5x ▲ +9%
Faster corrective actions 24/7 ▲ +7%
Performance indicator
JanFebMarAprMayJun
Key items
1 Quality Inspection records 92%
2 Notes tied to their source 48
3 Non-conformance tracking 3.5x
4 Faster corrective actions 24/7
Status breakdown
- Quality Inspection records
- Notes tied to their source
- Non-conformance tracking
- Faster corrective actions
Minutes, decisions, owners
Quality meetings in ERPNext
A Quality Meeting in ERPNext holds the agenda and the minutes, including what was decided. Quality, operations and management then follow up on the same list.
Minutes you can find
Minutes and decisions are saved on the meeting record, ready for the next review.
Linked to reviews and actions
Each minute can reference the Quality Review or Quality Action under discussion.
Decisions you can track
A decision becomes a Quality Action with a responsible person and a status.
Progress management can see
Open and closed actions across meetings show whether quality is actually improving.
How a quality meeting runs
1
Agenda Set the topic and the points to discuss.
2
Review Reference the Quality Review or action being discussed.
3
Action Record the decision or action required.
4
Owner Name who does it and who follows up.
Tracked follow-up on every open quality decision
Defined ownership for every action after the meeting
Searchable minutes with decisions and outcomes
Closed actions with the outcome recorded
Implementation partner
Why IBAN for quality management?
An inspection only helps if it happens at the right moment. We decide with you which items get checked, at which stage, and what happens to goods that fail.
Talk to an ERPNext expertCriteria from your own specs
Acceptance criteria and permissions come from the specifications you already work to.
Where defects surface
Receiving dock, production line or customer complaint: we look at where problems show up today before setting anything up.
Follow-up after go-live
When a new product needs a template or a check moves to a different stage, the IBAN team updates it with you.
Quality linked to operations
We connect inspections to inventory, purchasing and manufacturing, so checks happen when goods arrive, are produced or ship.
Your implementation plan with IBAN
How we get started
Work on the floor carries on while we set things up.
Inspection review
We look at how you inspect today, where problems appear, and how issues and actions get recorded.
Templates and criteria
We build inspection templates, quality criteria, approval steps and permissions with your quality team.
Connecting the checks
We switch on quality management and connect it to inventory, purchasing or manufacturing, depending on your operations.
Training and go-live
Inspectors practice recording results, and supervisors practice following up on issues and closing actions.
FAQ
Quality management FAQs
Is quality management in ERPNext a good fit for Saudi companies?
Yes, for companies that want inspections, quality issues and non-conformances recorded against the goods and processes they affect.
Can quality be linked to inventory and purchasing?
Yes. Inspections can be required on purchase receipts and deliveries, so a product is checked before it enters stock or leaves for a customer.
Does ERPNext support recording quality notes?
Yes. Readings and remarks go on the Quality Inspection for the item or batch, and wider problems go on a Non Conformance for the procedure where they happened.
Can we track non-conformances?
Yes. Record the Non Conformance and its details, then set the corrective and preventive action so it doesn’t recur.
Can quality notes be turned into actions?
Yes. Follow up with a Quality Action that names who is responsible and tracks its status, so the quality team sees what’s done and what’s still open.
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Bring quality control into ERPNext
We build inspection templates and follow-up around your products, so every failed check leads to a recorded fix.
The complete ERPNext system
Explore other ERPNext modules
Inspections are triggered from Purchasing, Inventory and Manufacturing. Explore those modules and the rest of ERPNext below.