Slow shift closing
The drawer gets counted twice, and the card total still doesn’t match the terminal slip.
POS software connected to ERP
POS system in Saudi Arabia
Run your tills on ERPNext and every shift closes into stock and accounts, branch by branch, with cash and card counted separately.
How does POS software connect to ERP?
In ERPNext the cashier screen is part of the ERP, so the day’s sales reach five parts of the business:
- Inventory
- Cashiers sell from the branch warehouse set in the POS Profile. During the shift, sold quantities show as reserved for POS. The stock itself is deducted when the shift closes.
- Accounting
- The POS Closing Entry merges the shift’s POS invoices into consolidated Sales Invoices. Those post revenue, VAT and cost of goods sold, with no manual journal.
- Branches
- Each branch has its own warehouse and cashiers. Reports show all branches together or one at a time.
- E-invoicing
- Simplified tax invoices print at the till with the QR code ZATCA requires. That QR code comes from a ZATCA compliance app added to ERPNext and built into the POS print format.
- Payment methods
- Cash, card terminals and digital wallets each map to their own account. At closing, what the cashier counted is checked against what the system expected.
For the owner, that means stock, accounts and branch reports come from the same closed shifts, so they agree without a reconciliation exercise.
Point of sale, set up before the first customer
Items, barcodes and prices are loaded before go-live, so on the first morning your cashiers open a screen that is ready to sell.
Items with barcodes Price lists per store Stock per branch Quick checkout
Retail and branches in Saudi Arabia
Set up items and prices to run ERPNext POS
A cashier who has to guess a price holds up the whole queue. So the work starts earlier, in the item master: barcodes, price lists and tax templates, each tied to the branch that sells them. ERPNext POS is open source, and because it runs inside ERPNext, the till and the warehouse share one item list.
- Set up items and selling prices before go-live
- Link products to inventory, tax and invoices
- Set price lists by branch or store
- Fewer price and quantity errors at checkout
- A simple sales screen for your cashiers
ERPNext: POS screen
Shift open
POS-2026-0912 Main branch, Cashier 1
Arabic coffee x2 30.00 SAR
Sukkari dates x1 45.00 SAR
Water 330 ml x6 18.00 SAR
Subtotal 93.00 SAR
VAT 15% 13.95 SAR
Total due, paid by card 106.95 SAR
Faster checkout and invoicing
Linked to inventory
Multi-store management
Shift opening and closing
POS software in Saudi Arabia
One store or a chain of branches: tell us how you sell, and we will scope the POS setup with you.
Shift challenges
Cashier shifts that balance
A shift opens with a cash float in the POS Opening Entry. It closes with a POS Closing Entry that compares what each payment method should hold with what the cashier counted. Four things usually go wrong before that is in place.
Cash that does not match sales
The till is short. Because cash and card were never totaled separately, you can’t tell which side the gap is on.
Scattered POS invoices
Receipts in a drawer, card slips in a folder, credit sales in a notebook. Reviewing one day takes an afternoon.
Weak branch oversight
Each branch reports its own figures, whenever the manager gets around to sending them.
Core feature
Multiple stores in ERPNext
Each store or branch in ERPNext POS has its own prices, warehouse, cashiers and payment methods, all set in its POS Profile.
- Manage more than one store
Run several branches or tills, each with its own POS Profile, and see sales by location.
- Prices by branch
Give each store its own Price List, or use pricing rules for customer groups and promotions.
- A cashier for every point of sale
Add cashier users to each POS Profile, with only the permissions their shift needs.
- Branch-linked inventory
Each POS Profile points to the branch warehouse, and the cashier can check available quantity before selling.
- Invoice series per till
We set up a separate naming series for each POS Profile, so every till can be reviewed on its own.
- Multiple payment methods
Cash, card and other payment modes on the same screen.
- Branch sales tracking
Sales by store, cashier or period, straight from ERPNext reports.
- Your receipt, your screen
The sales screen, taxes and receipt print format match how each store runs.
ERPNext
Operations dashboard Live view
Manage more than one store 92% ▲ +18%
Prices by branch 48 ▲ +12%
A cashier for every point of sale 3.5x ▲ +9%
Branch-linked inventory 24/7 ▲ +7%
Performance indicator
JanFebMarAprMayJun
Key items
1 Manage more than one store 92%
2 Prices by branch 48
3 A cashier for every point of sale 3.5x
4 Branch-linked inventory 24/7
Status breakdown
- Manage more than one store
- Prices by branch
- A cashier for every point of sale
- Branch-linked inventory
Operational benefits
Invoice numbering in ERPNext
ERPNext numbers POS invoices in sequence. A separate series per branch takes some setup, which we do during implementation. Each invoice carries its payment, and after closing it is part of the Sales Invoice that moved the stock.
One path for every sale
A POS invoice goes from the till to the closing entry and into a consolidated Sales Invoice, so any sale can be traced.
Numbering per point of sale
A separate series for each store or till makes the daily review quicker.
Linked directly to payments
Each invoice records how it was paid: cash, card or a split between methods.
End-of-day reconciliation
At shift close, the POS Closing Entry compares expected and counted amounts for each payment method.
Implementation partner
Why IBAN for ERPNext POS?
The POS screen comes with ERPNext, and a ZATCA compliance app adds the QR code. Making them work in your stores is setup work: profiles, prices, payment accounts, numbering, and cashiers who know how to close a shift.
Talk to an ERPNext expertWe start at the till
Before setting anything up, we look at your branches, tills, shift pattern and the ways customers pay.
A POS Profile for each branch
Each one gets its warehouse, price list, payment methods and cashier users, with pricing rules where you run offers.
Shifts that close and post
Opening and closing entries, invoice numbering per branch and payment accounts are set up so each closing posts to stock and accounts.
Cashiers trained before day one
Cashiers learn the sales screen, supervisors learn the closing entry, and the IBAN team supports both after go-live.
Implementation plan with IBAN
How we get started
We move your tills to ERPNext in four steps, without interrupting daily sales.
Store and branch review
We list your branches, tills, cashiers, price lists and payment methods, and how each shift is counted today.
POS Profiles and pricing
We build a POS Profile per branch with its warehouse, price list, pricing rules, payment methods, cashier users and invoice series.
Linking to stock and accounts
Each payment method gets its account, and we test full shifts, opening to closing, until sales post correctly.
Cashier training and go-live
Cashiers practice selling and taking split payments, supervisors practice closing a shift, and we follow the first live closings with you.
FAQ
ERPNext POS: frequently asked questions
Is ERPNext POS a good POS system for stores in Saudi Arabia?
Yes. It suits stores and branches that want the cashier screen tied to stock, invoices and payments, set up around their daily routine.
Can we manage opening and closing cashier shifts?
Yes. A POS Opening Entry starts each shift and a POS Closing Entry ends it, listing each cashier’s invoices and collections by payment method.
Can the point of sale be linked to inventory?
Yes. Each POS Profile sells from a branch warehouse. During the shift, sold quantities show as reserved for POS, and the stock is deducted when the shift is closed.
Does ERPNext support more than one branch or store?
Yes. Each store or till gets its own POS Profile with prices, warehouse and users.
Can we record more than one payment method?
Yes. One sale can be split across cash, card and other methods, and the closing entry totals each one.
Contact us
Tell us about your project.
Pick the service you need, leave your details, and we will get back to you shortly.
Open your first POS shift on ERPNext
IBAN sets up ERPNext POS for your stores, from the first POS Profile to the first closed shift, with every sale traceable from till to accounts.
The complete ERPNext platform
Explore other ERPNext modules
Stock comes from Inventory, replenishment from Purchasing, and each shift’s takings land in Accounting.