Depreciation done by hand
With every asset and every period in one workbook, a single broken formula carries into every month after it.
Asset management in Saudi Arabia
Fixed asset management software
The ERPNext Asset Management module handles your fixed assets, depreciation and maintenance, and tracks their book value.
Every asset, where it is and what it’s worth
From the delivery van to the production line, finance and management look up the same asset record.
One record per asset Location and status tracking Depreciation on schedule Built-in asset reports
Fixed asset register
A detailed fixed asset register in ERPNext
Machines in the factory, vans at the branches, furniture at head office. At year-end, finance asks where a van is and what it’s worth, and the answer is split across a spreadsheet and a paper ledger. ERPNext keeps one record per asset with its location, custodian, status and value.
- Record each asset with its location and custodian
- Track each asset from first use to scrapping
- Post depreciation and disposals to your accounts
- See current asset value and accumulated depreciation
- Asset reports by category, location or status
ERPNext: Asset register
In use
AST-0142 Category: Equipment, May 15, 2026
Production line A Factory, Riyadh
Book value 184,500 SAR
Delivery vehicle Branch, Jeddah
Book value 62,300 SAR
Office furniture Head office, Riyadh
Book value 18,750 SAR
Monthly depreciation for this asset 3,075 SAR Custodian: Maintenance department
Assets created at purchase
Scheduled depreciation
Asset sales and scrapping
Fixed asset register report
ERP asset management system
Moving your asset register into ERPNext? Tell us roughly what you own and we will plan the move with you.
Depreciation challenges
Asset depreciation schedules
ERPNext builds a Depreciation Schedule for each asset and posts every line to accounting on its date. Without one, these are the problems finance teams run into.
Book values that don’t match
If depreciation isn’t posted against the asset, the register and ledger drift apart until audit time.
Late journal entries
Depreciation worked out outside accounting means keying entries at month-end while the close waits.
Hard to follow asset status
Selling, scrapping or replacing an asset is a guess when its location, condition and value are kept in different files.
Core feature
Adjust asset values in ERPNext
A major overhaul, an upgrade, a revaluation or damage can change what an asset is worth. In ERPNext you record the new value against the asset, and the change flows to accounting, depreciation and reports.
- Record original and current value
Purchase amount and current value, side by side on each asset.
- Track the reason for every adjustment
Each change is an Asset Value Adjustment, showing when the value moved and why.
- Adjustments linked to accounting
The adjustment posts to the ledger and recalculates remaining depreciation.
- Reports by value and status
Reports show the new figure as soon as the adjustment is submitted.
ERPNext
Operations dashboard Live view
Record original and current value 92% ▲ +18%
Track the reason for every adjustment 48 ▲ +12%
Adjustments linked to accounting 3.5x ▲ +9%
Reports by value and status 24/7 ▲ +7%
Performance indicator
JanFebMarAprMayJun
Key items
1 Record original and current value 92%
2 Track the reason for every adjustment 48
3 Adjustments linked to accounting 3.5x
4 Reports by value and status 24/7
Status breakdown
- Record original and current value
- Track the reason for every adjustment
- Adjustments linked to accounting
- Reports by value and status
Complete visibility
Asset reports in ERPNext
Start from the Fixed Asset Register, filtered by category, location or status. The views below cover the rest.
Asset value reports
Purchase value, accumulated depreciation and book value for each asset, side by side.
Asset status tracking
In maintenance, out of order, sold or scrapped, without asking the department that holds it.
Depreciation reports
Depreciation by period and method, with each amount traced to its journal entry.
Asset location reports
Which branch or department holds each asset, ready for the next physical count.
Asset sale reports
Assets sold, what they sold for, and the gain or loss booked on each sale.
Asset scrapping reports
Assets taken out of service, when they were scrapped and the value written off.
Asset value adjustments
Every change to an asset’s value, with the figure before and after.
Rules per asset category
Each Asset Category carries its own depreciation method, useful life and accounts.
Asset sales
Why choose IBAN to set up asset sales?
When you sell a used vehicle or machine, finance needs its book value on the sale date and the gain or loss that goes with it. IBAN sets up ERPNext so the sale runs through a Sales Invoice: the status changes to sold, the gain or loss is booked, and the asset leaves the active register.
Talk to an ERPNext expert Asset purchase cycle
Asset purchases in ERPNext
An asset’s record starts with the document that bought it. Location, category and depreciation are set once, and its value is in your reports from the day it is submitted.
Assets created from the purchase
Receive a fixed asset item on a Purchase Receipt or Purchase Invoice, and ERPNext can create the asset record for you to complete and submit.
Depreciation set at purchase
The method and number of periods come from the Asset Category, and the Depreciation Schedule is built from them.
Linked directly to accounting
The purchase invoice posts the asset cost, so finance doesn’t enter it twice.
Follow the asset after purchase
Location, status and custodian are on the record from the day it is registered.
From invoice to ledger
1
Purchase Receive the asset on a Purchase Receipt or Purchase Invoice
2
Asset An asset record is created with value, location and category
3
Depreciation The schedule follows your company’s depreciation policy
4
Accounts Cost and depreciation post to the ledger and financial reports
Faster registration The asset starts from the receipt
Traceable value From invoice to current book value
Linked documents Asset, invoice and ledger entries
Quicker review Of status and cost per asset
Implementation partner
Why IBAN to customize asset management?
Asset management only works if the setup matches your asset types, depreciation method, locations and permissions. IBAN sets ERPNext up around them, so you can follow each asset from purchase to sale or scrapping.
Talk to an ERPNext expertYour asset list comes first
What you own, where it is and how finance values it today, before anything is set up.
Flexible customization
Categories, locations, depreciation rates and permissions follow your policy and each department’s needs.
Accounts mapped correctly
Each asset category maps to the right accounts, so invoices, depreciation and financial reports agree.
Support as the register grows
New branch, new asset class, changed policy: the IBAN team adjusts the setup with you.
Implementation plan with IBAN
How we get started
We set up asset management alongside your daily work, so finance doesn’t pause while the register moves over.
Asset review
We learn what you own, how you record it, and how you track status and value today.
Categories and policy
We define asset categories, locations, depreciation rates and permissions.
Linking to accounts
We switch on Asset Management and connect it to accounting, purchase invoices and reports.
Training and go-live
Your team practices registering assets, running depreciation and recording sales and scrapping.
Taking assets out of service
Scrap assets in ERPNext
An asset that can’t be repaired stays on the books until it is scrapped. In ERPNext, scrapping sets the status and posts the write-off to accounting in one step.
Taking an asset out of service
Scrap an unusable asset from its record, and it leaves the active register.
Reason for scrapping
Add a note on the asset explaining why it left: damage, end of useful life, or no longer needed.
Write-off posted to accounts
Scrapping posts a journal entry that writes off the remaining book value.
A register that matches reality
Scrapped assets keep their record with a final status, and the active register lists only what you still hold.
FAQ
ERPNext asset management FAQs
Is ERPNext asset management a good fit for companies in Saudi Arabia?
Yes. It fits companies that track asset value, status and depreciation and want every entry to reach accounting.
Can we keep a detailed fixed asset register in ERPNext?
Yes. Each record holds value, location, category, custodian and status, ready for a physical count or an audit.
Does ERPNext handle asset depreciation?
Yes. Set the method and useful life to match company policy. ERPNext builds the schedule and keeps book values current.
Can we record asset sales or scrapping?
Yes. Sell through a Sales Invoice or scrap from the asset record. The status changes and the gain or loss posts to accounts.
Can assets be linked to accounting?
Yes. Purchase invoices, depreciation and disposals post to the General Ledger, so finance can tie the register to the Balance Sheet.
Contact us
Tell us about your project.
Pick the service you need, leave your details, and we will get back to you shortly.
Know what every asset is worth
We move your asset register into ERPNext, from the first asset category to the first depreciation run.
The complete ERPNext platform
Explore other ERPNext modules
Assets arrive through Purchasing and end up in Accounting. These are the other modules in ERPNext.